2026-08-13.1

General

Fixed Veritone transcription submissions that could fail with a technical error instead of processing normally.

2026-08-12.1

Spotter

You can now build conditional rules for Spotter field mapping, so a destination field's value can depend on other fields.
Spotter's Field Mapping and Glossary settings are now combined into a single Fields tab.
The Add Field picker now shows correct field types and no duplicate entries.
Facial Recognition and Glossary options are shown even when unavailable, greyed out with an explanation — including assigning Facial Recognition people to specific fields or the Roster.
Fixed the Spotter Gamebook season picker so the current season now shows correctly year-round.
Added a Refresh button to Spotter's Gamebook tab so you can regenerate a completed game.
Spotter now loads immediately instead of showing a blank screen while signing you in.

General

Fixed Spotter's Glossary mode so tag fields are no longer incorrectly treated as eligible.

2026-08-04.1

Spotter

Field Mapping rows in Spotter are now collapsible, with a quick summary shown when collapsed.
Improved accuracy of Spotter usage tracking to avoid double-counting assets reported across different months.

General

Fixed an issue with MFA codes.

2026-07-30.2

Spotter

Fixed completed Spotter pipeline jobs showing as stuck in Running in execution history.

2026-07-30.1

Spotter

Redesigned the Spotter billing plan editor and usage dashboard.
Spotter's field contract can now be uploaded/downloaded directly in the admin UI instead of a manual file update.
Spotter Rename now only shows chips for fields that are actually mapped.
Added a manual action to trigger Spotter Rename on demand.

2026-07-29.1

Spotter

Spotter Glossary, mapping, and File Rename no longer show removed fields or values.
Spotter mapping adds two new fields (Date, Short Summary) and many more play-element values.
File Rename templates no longer merge two same-named fields from different data levels.
Gamebook roster saves no longer drop GSIS ID/position, and Generate now shows the real failure reason.

2026-07-27.1

Folder Path to Metadata

The Folder Path to Metadata plugin's Folder Path Index setting now accepts "filename" or "storage" as options, so you can pull a file's original filename or storage name into metadata instead of only a numbered folder segment.

Spotter

Spotter, our new customer portal integration, launched with a Field Mapping page, a Glossary, a Gamebook tab, and a File Rename tab, each restricted to a team's configured users.

General

Organization titles in iconik-manager can now be edited.
You can now scope the Abort Job admin tool to a specific storage location, so it aborts only the jobs on that storage instead of every matching job across the whole org.

2026-07-13.1

Creation Date From Metadata

Fixed the Creation Date From Metadata schedule to correctly resume where it left off after a timeout.

Vault

Fixed an issue where creating a placeholder for a candidate with no individually-assigned users could fail and prevent uploading media to it afterward.

2026-07-10.1

Creation Date From Metadata

Uses bulk endpoints to speed up processing

2026-07-02.1

Fixed a bug in scheduled scripts where assets modified while a previous run was still in progress could be silently skipped.

2026-06-29.1

Auto Duration To Timecode

Now runs every 10 minutes instead of using webhooks.

Folder Path To Metadata

Now runs every 10 minutes instead of using webhooks.

Vault

The candidate assignment screen now has “Add all” and “Remove all” buttons for faster bulk selection.
Veritone transcription is more reliable — jobs no longer stall when a provider notification is missed.

General

Jobs that are retrying now show their progress in the jobs view instead of appearing stuck.
Removing all teams from a custom action now correctly restores “Everyone” to read access.
Single-asset custom actions now start right away instead of waiting behind other runs of the same action.

2026-06-24.1

General

A component’s “Last Executed” time now shows when the run actually started, instead of creeping forward while the job is still running.
Aborting a schedule job that is retrying now lets the next run start right away, instead of waiting up to 15 minutes.
Redesigned plugin settings editor with a cleaner two-column layout and collapsible sections, matching the Metadata Viewer.

2026-06-23.1

Vault

Transcription job logs now show the full history across all phases, including Veritone errors.
Speaker separation now defaults to on for custom-action transcription.
Vault transcription jobs now record the correct submission date from custom actions.

Auto Export

Auto-export now skips assets with no files instead of erroring.

General

Custom action job logs now include the saved-search URL.
Fixed job progress greater than 100%.

2026-06-22.1

Scheduled Jobs

Scheduled runs now tolerate orphaned assets — a 404 on metadata fetch no longer aborts the entire run.
Individual asset failures during iteration now finish as Warning rather than failing the entire job.

Custom Action Jobs

Aborting a custom job now works bidirectionally — manager-initiated aborts mark the iconik job ABORTED, and user-initiated iconik aborts are reflected in the manager.

General

Fixed sign-in for AWS Iconik organizations.

2026-06-21.1

General

Added a queue for custom actions — executions now run reliably under load, in order, and are never lost or stuck
Fixed some issues where updateComponents would fail
Improved reporting for custom iconik jobs — more accurate progress and logs, clearer titles and start message, and jobs now link to the saved search or collection they ran on
Fixed some of the Chrome & Safari extension login issues

2026-06-16

General

Custom-action jobs now show the plugin instance name as the job type, a descriptive title with asset count (e.g. Rename Files — 3 assets), and the actual triggering user in the iconik Jobs view
Detect Duplicates now runs hourly; Creation Date, Set Metadata, and Add Asset Link now run every 5 minutes

2026-06-14

Plugin Instance

Schedule and webhook runs that process no assets are no longer written to the execution log

Detect Duplicate Files

Added date-windowed schedule that periodically reconciles duplicate counts for recently modified assets

Creation Date From Metadata

Replaced webhook trigger with a 20-minute schedule

Add Asset Link

Removed on-creation webhook; now runs on 10-minute schedule only (was double-firing on new assets)

General

Custom actions now automatically tracked as native iconik Jobs — progress and errors visible in iconik's Jobs panel
Component updates no longer fail the whole batch when an org is not in the database

2026-06-12

Copy Original to Cloud on Share

Fixed a flood of transfers that had disabled the plugin; re-enabled

Creation Date From Metadata

Backup date field now sources from date_imported

2026-06-05

General

Errored "update component" jobs now appear in the All Jobs panel (previously they disappeared on failure)
Job retries no longer fail with "execution already exists" (Step Function execution-name collision)
Per-asset 403 errors no longer abort the whole job iteration — remaining assets keep processing
Bulk reindex now runs as the admin service account (fixes 403s when triggered by non-admin users)
Fixed enabling an OPEN custom action causing "updating components" to hang
Disabled the Copy Original To Cloud On Share plugin (scheduling redesign in progress)

Vault

New "Update ACL Permissions" custom action + metadata webhook to reconcile asset ACL permissions on Candidate-field changes

2026-05-29

Copy Role Groups

Renamed from Copy Groups — functionality unchanged

Copy Teams

New script to copy teams across organizations

General

Custom action ACL selector now lists teams instead of role groups

2026-05-28

Copy Groups

Fixed: script was broken after iconik renamed groups to role groups in their API

General

ACL-groups selector now loads correctly (same API update)
Settings tab turns orange when required plugin fields are missing
Fixed jobs silently failing when a script first increments a progress counter

2026-05-20

Copy Original to Cloud On Share

Now also copies originals when a playlist is shared (previously only triggered on direct asset or collection shares)

2026-05-13

Auto Set Metadata (Schedule)

Fix: metadata values containing special characters (!, +, etc.) no longer cause search failures
A failing mapping no longer cancels the remaining mappings in the same run

Reindex

Fix: assets in a saved search or collection are now reindexed individually, resolving cases where reindex had no effect

General

Each plugin instance now uses a dedicated iconik API token, isolating rate limits between plugins
Update All Organizations button on the org list page re-mints tokens for all orgs at once
Saving a plugin configuration now runs in the background — a toast shows progress and any failures
Plugin instance page reorganized into Settings / Components / Jobs tabs
Clear Errors button dismisses all error-list entries for a plugin instance without retrying
Abort All button marks all active jobs for a plugin instance for cancellation

2025-05-07

Replace Original with Edit Proxy(migrated — custom action)

Promote a proxy format to ORIGINAL on selected assets
Configurable proxy format name (default PPRO_PROXY)
Optional Set Online toggle

Apply EVS XML(migrated — custom action)

Parses EVS NBA XML and applies cs_nba_* metadata to matched assets
Links matched assets to the XML via the NBA_XML relation type
Fixed: single-digit dates (e.g. 1/29/2024) now parse correctly
Fixed: cs_nba_logging_category_2 now reads from <category2>

Add Asset Link(migrated — webhook and custom action)

Writes a direct iconik asset URL to a field

Auto Transfer Saved Search(new)

Scheduled job that iterates a saved search and transfers matching files to a target storage
Same filter options as Auto Transfer (paths, file names, formats, source/excluded storages)

2025-04-21

Creation Date From Metadata

Improved the retry logic for 500 errors

Auto Transfer

This may not fix the issue, as the webhook still has other filters. We will have to monitor and see.

2026-01-21

General

Can now “Load more” jobs in job lists
Added a “Failed Webhooks” job view
Fixed a lot of issues with rate limits, retry logic, and error tracking

2026-01-19

General

Monthly statistics tracking (per plugin instance and per organization in iconik manager) — Will start tracking from today forward
Queuing to prevent the system locking up when lots of webhooks come in at once
Retries for errors (webhooks will retry up to 3 times on failure, custom actions will also pause and retry anytime they encounter an error)
Better rate limit retry logic has been implemented

2025-09-24

Auto Archive Saved Search

Updated with additional archive options and the ability to archive to multiple locations at once

Folder Path to Metadata

Support for multiple file paths with tag clouds

General

Can now add a label to each plugin instance, to allow quickly differentiating multiple copies of a single plugin (set it in the Plugin Components section)

2025-09-19

Folder Path to Metadata

New plugin to map parts of a folder path to metadata

Auto Transfer

Ability to transfer to a specific path

Duplicates Detector

New field containing the total number of originals across all storages

Auto Delete from Storage

Can now run delete from storage on a saved search

Rename Files From Formatted Metadata

Option to use values instead of labels

General

Added a search filter on plugin lists in Iconik manager
Added a way to create a list with multiple input variables for plugin configuration

2025-07-28

Copy Groups

New script to copy groups across system domains

2025-06-20

Delete Format, Delete from Storage, Delete Duplicate from Storage

Ignore errors if the file set has already been deleted

2025-06-17

Auto Approve Related

When the approval request is deleted, this will now be propagated to related assets
Fixed issues with clearing approvals not triggering webhooks

2025-06-13

Auto Approve Related

When the approval status of an asset is cleared, this will now be copied to related assets as well

General

Changed some custom actions to run as the user that calls them
Abort Jobs
Copy Metadata Values
Delete duplicate from storage
Delete format
Delete from storage
Delete proxy
Set Job Priority
Reindex

2025-05-28

General

Add retry logic for all 500 type errors

Relation Tools

Auto create relation will now check every 10 seconds for 3 minutes after the webhook (instead of only once 10 seconds after the webhook)

Auto Transfer

Added an optional format filter

Duplicates Manager

Multiple files in a File Set will now count as a single file

2025-04-21

Creation Date From Metadata

Improved the retry logic for 500 errors

Auto Transfer

Now listen for the creation or updates of files, instead of just updates. This may not fix the issue, as the web-hook still has other filters. We will have to monitor and see.

2025-04-15

Creation Date From Metadata

Set the asset level creation date (not just the asset version creation date) so it shows correctly on the search page

2025-03-28

Detect Duplicate Files

New Plugin: Tracks via metadata how many originals are on each storage for each asset.
Added a check for asset status = ACTIVE on all saved search plugin runs, this matches how Iconik loads saved searches in the UI and prevents deleted assets from returning

2025-02-07

Auto Approve

Will now properly set the approval status based on what users have approved/rejected

Create Fake Files

New plugin , Create “fake” files on a “fake” storage, so that you can open a cloud file on a locally mounted storage drive.

Auto Retransfer After Rename

New plugin, Automatically retransfer files to a cloud storage after rename to update the cloud filename.

2024-09-30

Count Relationships

New plugin to store the count of a relationship type in a metadata field

2024-09-19

Auto Analyze

plugin has been migrated

Support for app.aws.iconik.io

Choose the base url when adding a new organization.

2024-09-10

Creation Date From Metadata

Added a webhook to auto set creation date from file metadata

2024-09-05

Relationship Tools

Auto Create Metadata Relations - now runs on a schedule. Needs a save search configured to run on.

Delete Proxies

2024-08-16

Auto Approve Related

Will approve/reject assets with a relationship type automatically when the user approve/rejects any one of them

Auto Export

Automatically exports a saved search every 10 minutes. Sets metadata once exported

Relation Tools

Added 2 components: Create Metadata Relations and Auto Create Metadata Relations for relating items that have the same value in a metadata field.

2024-08-02

Auto Archive Saved Search

Will archive everything in a saved search on a schedule.

Auto Transfer

Auto transfer files to a storage, with lots of different filters.

Creation Date From Metadata

Currently just a custom action, we plan to add automation to this later. Sets the asset creation date to the date the Original was created.

2024-06-26

Rename Original File on Restore

Now has a custom action as well to run the same script. This can be enabled or disabled in iconik manager

2024-06-18

Auto Set Metadata (Schedule)

Set metadata for a saved search every 10 minutes

Auto Set Metadata (On Metadata Change)

Set metadata in response to a metadata change

Archive Status Fixer

Fix asset and file archive statuses based on what storages the files are on

2024-04-12

Reindex

now reindexes saved searches/collections in addition to their assets

Auto Add to Collection

now removes from collection when metadata field changes away from value

2024-04-11

Auto Add to Collection

Webhook that automatically adds asset to collection when metadata field changes to a value

Relation Tools

4 new custom actions:

- Break Relations
- Create Relations
- Create relations for files with the same name
- Create relations for files in the same folder

Rename Original File on Restore

Rename webhook for TIME

Saved Search to Collection

Currently runs as a custom action, but we would probably run it on a schedule in the future. Supports updating the existing collection to match the saved search as well.

Reindex

Migrated this plugin

2024-03-19

Rename Files From Metadata

Renames original files and asset titles based on configured metadata schema